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Back Office Assistant Full-time Job

6 months ago Others
Job Details

iPS Baltics SIA, located in Riga is looking for Back Office Assistant to help with the organization and running of the daily administrative operations of the company.

Back Office assistant – provide support with daily administrative tasks in a company. Typical responsabilities of a Back Office Assistant are sorting the correspondence, implementing and optimizing procedures, maintaining calendars, ordering supplies, and collaborating with other departments.

Main responsabilities:

Organize office and assist associates in ways that optimize procedures;

Sort and distribute communications in a timely manner;

Create and update records ensuring accuracy and validity of information;

Schedule and plan meetings and appointments;

Monitor level of supplies and handle shortages;

Coordinate with other departments to ensure compliance with establishes policies;

Maintain trusting relationships with supplies, customers and colleagues;

Maintains financial database records;

Engages in educational opportunities as needed;

Answers customers questions and confirms customes orders;

Perform receptionist duties when needed.


A Bachelor’s degree of Accounting, Administration or related field ;

Proven experience as a back-office assistant, office assistant, virtual assistant or in another relevant administrative role;

Knowledge of Latvian, English and Russian languages;

Excellent organizational and time management skills;

Analytical abilities and aptitude in problem-solving;

Excellent written and verbal communication skills;

Proficiency in MS Office.

We are offering:

All social guarantees;

Young, dynamic and friendly team;

Interesting job;

Personal development;

Good salary;

Career opportunities.

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Company Description
IPS Baltics